Vendor Information

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Booth Reservations

To reserve your booth for this year's conference, please select which payment method you will use to pay for the booth. 

To pay by credit card click here

To pay by invoice or check click here

 
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Massachusetts Society for Respiratory Care - W9

To download our W9, click on the link below.

 
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Terms and Conditions

Exhibitor Rules and Regulations

  • The following rules and regulations are not intended to restrict exhibitors but to provide an environment where all exhibitors can operate efficiently without undue interference from other exhibitors.
  • Individuals, manufacturers, dealers, or other firms conducting business or attempting to solicit in the exhibit area, hotel property, or immediate vicinity without having secured booth space will be expelled from the meeting.  The decision of the convention director will be final.
  • All of the exhibitors’ activities must be kept within the booth(s), which have been contracted. No person, signs, distribution of materials, or other attention devices will be allowed outside this allocated area unless it is for sponsorship of a speaker or other pre-determined event, in which booth space must be purchased. No excessively loud audio or mechanical equipment will be permitted.  Aisles and exits, designated by the show plan, shall be kept free from obstruction.
  • Any unrestricted educational grants must be in conjunction with a booth purchase.
  • Changes, additions, deletions made in exhibitor registration will be made only by the person in charge of the booth and the vendor coordinator.  These changes are subject for review and cannot always be accommodated. Swapping badges is not permitted.
  • Sharing or subletting an exhibit booth is not permitted.
  • Guest badges are NOT available.  All exhibitors must wear the appropriate meeting badge in order to enter the exhibit area. No exceptions will be made.
  • The exhibit area is open from 4:00pm-7:00pm, Monday, October 23, 2017 for exhibit personnel to install their booths.  The area will re-open at 8:00am on Tuesday, October 24, 2017.  Exhibitors will not be permitted to set up during regular hours of the show. PROPER ID WILL BE REQUIRED TO ENTER.
  • The exhibit hall will be open for participant viewing on Tuesday, October 24, 2017 from 9:00am-5:00pm and Wednesday, October 25, 2017 from 9:00am-12:00pm. Each exhibitor must keep an attendant in the booth during the exhibit hours, which will be published in the program.
  • Only freestanding, temporary decorations are allowed. Decorations are not to be stuck, stapled, pinned or attached in any way to any part of the premises.  Glitter, confetti, candles, sand, and fog are not allowed.  No adhesive tape may be used on the floor, walls, doors or windows of the premises.
  • No signage may be displayed on or about the premises without prior written approval.
  • Prohibited: Medical Gases and Flammable Gas
  • Smoking in designated areas only.
  • MSRC reserves the right to select booth locations for all exhibitors. Booth locations may be changed without notice before the start of the conference.
  • Exhibitors must make provision for the safeguarding of their equipment and display at all times.  General guards will not be provided, and the MSRC will not be responsible for the loss of any material.
  • All prize awards, drawings, or contests must be arranged in advance of the meeting with the MSRC Program and Education Committee chair. The MSRC will not be responsible for the distribution of awarded prizes.
  • Exhibitors violating any of these rules will be subject to expulsion from the convention.  The convention director will make determination of such violations.
  • No refunds for cancellations after October 1, 2017.  All refunds prior to 10/1/17 will incur a $50.00 Service Fee. REGISTRATIONS ACCEPTED AFTER THIS DATE WILL INCUR A $200 LATE FEE.
  • No booth will be reserved without full payment. Cash, check or credit card accepted. 
  • Vendors attending the MSRC Meeting must be aware of and conform to relevant Massachusetts statutes and regulations.
  • These rules are subject to change without notification.
  • Booth space and availability is limited and available on a first-come-first-serve basis.